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Overview of Newly Delivered Files

  1. Transfer a copy of the files from hard drive to D: drive
    1. Text files go: P:\Users\COLLECTIONS_DOCUMENTATION\DigitizationProjects\Registrar_AcquisitionDigitization_Crowley\text files_Crowley
    2. Get a copy of the manifest we sent to Crowley in order to make sure all accessions are accounted for, manifests found: P:\Users\COLLECTIONS_DOCUMENTATION\DigitizationProjects\Registrar_AcquisitionDigitization_Crowley\Manifests & ORs


  1. Check PDFs
    1. Are they OCR'd
    2. Do they all have a folder image
    3. Are all pages accounted for (perform spot check)
    4. Do the accessions match with the manifest NMAH sent to Crowley


  1. Check JPGs
    1. Are all pages accounted for (perform spot check)
    2. Do the numbers of JPGs match numbers in the same accession, PDF version (perform spot check) 


  1. Write and send report
    1. Email goes to: Brady, Vicki, Sherri, and Melanie
  2. Update calendar and project tracker: Project trackingProject Calendar


Begin Processing the Delivery

  1. Create a ticket for both PDF and JPEG https://jira.si.edu/issues/?jql=
  2. Embed metadata in JPEGs and QC - compare against created spreadsheet
    1. Keywords
    2. Replace Metadata
    3. Embed Description
    4. Change File Name
    5. Write File Name
  3. Move JPEGs to Hot Folder
  4. Embed metadata in PDFs and QC - compare against created spreadsheet
    1. Keywords
    2. Replace Metadata
    3. Change File Name
    4. Embed Description
    5. Write File Name
  5. Update JIRA
    1. in progress, how many JPGs and PDFs, Media ID range
  6. Make XG Spreadsheets (SQL, media, data)
  7. Move PDFs to I:Drive
  8. Run XG Spreadsheets and check that they are linked to the correct acquisition and that they show up when you click on the media icon
    1. If PDFs do not show up make sure you performed step 7
  9. Move PDFs to Hot Folder
  10. Add XG metadata
  11. Update JIRA
    1. PDFs added to XG
  12. Work on Side Project if needed
    1. Wait for JPGs to show up in the DAMS
  13. Add DAMS metadata for JPEGs
  14. Work on Side Project if needed
    1. Wait for PDFs to show up in the DAMS
  15. Add DAMS metadata for PDFs
  16. Close out tasks
    1. Email Melanie and Alicia
    2. Close JIRA ticket
    3. Move files and spreadsheets
  17. Very end of processing:
    1. Check DAMS and XG Metadata
    2. Add notes to burn down chart: Project tracking
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