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  • Getting a more routine method going
    • what would help make it less confusing?
    • What would help make it faster for you?
  • Don't do the spreadsheet
  • Establishing key check-ins/point of questions
    • Weekly reports – helpful?
    • Calls?
    • One-to-one instead of all these people?
  • What are we at on QC?

Update from Brady:

  • Box 71
  • QC at 69

Three-week turnaround is more comfortable for accompanying return of all files, including digital

3 weeks and 25 boxes

...

Attendees:

  • Sherri, NMAH
  • Melanie, NMAH
  • Brady, Crowley

Purpose:

Check in on process and adjust timing of swap day and related procedures as necessary. The goal is to get this project moving on a set rotation, so as to become a routine.

Resolutions:

  • We will move to a 3-week swap day schedule, still on Wednesdays – this is reflected in the calendar through May 2019, and will begin with the next swap on March 6
  • Crowley will continue to work on a per-shipment basis, i.e. delivering digital files for the entirety of the given shipment (we discussed moving to a partial-delivery model, i.e. delivering digital files per box rather than per shipment, but are holding off on investigating that for now while we test the 3-week model).
  • Brady estimates being able to comfortably work through 25 boxes for these three-week rotations, so that is what NMAH will aim to prep for sending
  • Brady will perform calculations to determine whether it is possible to reach 700,000 images produced by contract's end, or if an extension is needed
  • Brady will continue to do Monday status reports and will add a "burn down" figure for number of images produced relative to 700,000
  • Brady will investigate with Vicki the time required to send back a digital spreadsheet; it is no longer an NMAH requirement to receive the digital spreadsheet, if it impedes throughput and meeting swap day schedules

Crowley report on current shipment:

  • Scanning completed up through Box 71
  • QC completed up through Box 69