- Getting a more routine method going
- what would help make it less confusing?
- What would help make it faster for you?
- Don't do the spreadsheet
- Establishing key check-ins/point of questions
- Weekly reports – helpful?
- One-to-one instead of all these people?
- Sherri, NMAH
- Melanie, NMAH
- Brady, Crowley
Check in on process and adjust timing of swap day and related procedures as necessary. The goal is to get this project moving on a set rotation, so as to become a routine.
- We will move to a 3-week swap day schedule, still on Wednesdays – this is reflected in the calendar through May 2019, and will begin with the next swap on March 6
- Crowley will continue to work on a per-shipment basis, i.e. delivering digital files for the entirety of the given shipment (we discussed moving to a partial-delivery model, i.e. delivering digital files per box rather than per shipment, but are holding off on investigating that for now while we test the 3-week model).
- Brady estimates being able to comfortably work through 25 boxes for these three-week rotations, so that is what NMAH will aim to prep for sending
- NMAH will send a "skinny shipment" on March 6 due to Mari's absence; we anticipate this will work out given that Crowley has not yet started Shipment 7
- Brady will perform calculations to determine whether it is possible to reach 700,000 images produced by contract's end, or if an extension is needed
- Brady will continue to do Monday status reports and will add a "burn down" figure for number of images produced relative to 700,000
- Brady will investigate with Vicki the time required to send back a digital spreadsheet; it is no longer an NMAH requirement to receive the digital spreadsheet, if it impedes throughput and meeting swap day schedules
- NMAH will look into identifying the rough date at which onion skin is no longer present in the files
- On the Crowley side, Brady is project manager and Vicki is deputy; on the NMAH side, Sherri is project manager and Melanie is deputy – so this is the "core team" we can use to expedite communications
Crowley report on current shipment:
- Scanning completed up through Box 71
- QC completed up through Box 69